Integrations

Gmail receipt scanning

Connect Gmail, scan for AI tool receipts and notices, review extracted billing data, and confirm updates to your AI stack.

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Gmail receipt scanning

OAuth placeholder, ready for Google integration

Scan Gmail for AI tool invoices, receipts, renewal notices, free trial reminders, payment confirmations, and credit expiration messages. The MVP uses mocked Gmail results and a review step before changing tool records.

Emails matched

Findings

Confirmed

Receipt scan results

Select a finding to review extracted fields and confirm the import.

Vendor	Type	Amount	Renewal	Confidence	Status
Runway Your Runway credits reset soon	credit expiration	$15	2026-07-20	91%	needs review
Claude Your Claude Pro receipt	receipt	$20	2026-07-14	88%	needs review
ElevenLabs Your ElevenLabs trial ends in 3 days	trial reminder	$22	2026-06-27	84%	needs review
Canva Canva Pro annual renewal reminder	renewal notice	$119.99	2026-07-05	86%	needs review

Gmail search query examples

invoice

(invoice OR "tax invoice") newer_than:18m

Find formal billing records.

receipt

(receipt OR "your receipt") newer_than:18m

Find completed card charges.

subscription

(subscription OR subscribed OR "plan renewal") newer_than:18m

Find recurring plans.

renewal

("renews" OR "renewal" OR "will renew") newer_than:18m

Find upcoming billing notices.

credits

(credits OR generations OR minutes OR tokens) (expire OR reset OR remaining) newer_than:18m

Find credit resets and expiration warnings.

trial

("free trial" OR "trial ends" OR "trial expires") newer_than:18m

Find trial conversion risk.

payment

(payment OR charged OR "card ending") newer_than:18m

Find payment confirmations.

ChatGPT

(from:openai.com OR ChatGPT OR OpenAI) (receipt OR invoice OR subscription OR renewal)

Find OpenAI and ChatGPT billing.

Claude

(Claude OR Anthropic) (receipt OR invoice OR subscription OR renewal)

Find Claude invoices and renewals.

Runway

(Runway OR runwayml) (receipt OR invoice OR credits OR renewal)

Find video credit and subscription notices.

Midjourney

(Midjourney) (receipt OR invoice OR subscription OR renewal)

Find image plan notices.

ElevenLabs

(ElevenLabs OR "Eleven Labs") (receipt OR invoice OR credits OR subscription)

Find voice credit and plan updates.

Suno

(Suno) (receipt OR invoice OR credits OR subscription)

Find music generation plan notices.

Descript

(Descript) (receipt OR invoice OR subscription OR renewal)

Find editing plan renewals.

Canva

(Canva) (receipt OR invoice OR subscription OR renewal)

Find design subscription notices.

AI extraction prompt

You are an invoice and subscription notice parser for AI Stack Manager.

Goal:
Extract structured subscription, renewal, receipt, invoice, trial, payment, and credit-expiration details from a Gmail message about an AI software tool.

Return strict JSON only. Do not include markdown.

Schema:
{
  "findingType": "invoice | receipt | subscription | renewal_notice | credit_expiration | trial_reminder | payment_notice",
  "vendorName": "string or null",
  "toolName": "string or null",
  "category": "Writing | Research | Coding | Image Generation | Video Generation | Audio / Music | Voice | Presentation | Design | Automation | Productivity | Business AI | Other",
  "websiteUrl": "string or null",
  "planName": "string or null",
  "planType": "free | trial | monthly | annual | usage-based | lifetime | enterprise",
  "billingCycle": "none | monthly | annual | usage-based | one-time | custom | unknown",
  "amount": "number or null",
  "currency": "USD unless clearly different",
  "billingDate": "YYYY-MM-DD or null",
  "renewalDate": "YYYY-MM-DD or null",
  "trialEndDate": "YYYY-MM-DD or null",
  "cancellationDeadline": "YYYY-MM-DD or null",
  "accountEmail": "string or null",
  "includedCredits": "number or null",
  "remainingCredits": "number or null",
  "creditExpirationDate": "YYYY-MM-DD or null",
  "confidence": "number from 0 to 1",
  "evidence": ["short phrases from the email that justify the extraction"],
  "suggestedAction": "create_tool | update_tool | review_only"
}

Rules:
- Prefer explicit values from the email over assumptions.
- If a field is not present, use null or "unknown" where the schema allows it.
- Use the email recipient or visible account identifier as accountEmail only when clearly stated.
- For receipts, billingDate is usually the transaction or invoice date.
- For renewal notices, renewalDate is the next charge date.
- For trials, trialEndDate is the ending date and planType should be "trial".
- For credit expiration notices, extract remainingCredits and creditExpirationDate when present.
- Categorize common tools: ChatGPT/Claude/Gemini/Perplexity as Writing or Research based on context; Cursor/Replit as Coding; Runway/Seedance/Kling as Video Generation; Midjourney as Image Generation; ElevenLabs as Voice; Suno as Audio / Music; Descript as Productivity; Canva as Design; Gamma as Presentation.
- Keep evidence snippets brief and non-sensitive.

Input:
Subject: {{subject}}
From: {{from}}
To: {{to}}
Date: {{date}}
Body:
{{body}}